Agenda
TYPE: MONTHLY BOARD MEETING
DATE: 11/14/2019 TIME: 5:30 PM
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LOCATION: City Council Chambers
DETAILS:
 
5:30 PM - OPENING OF PUBLIC MEETING
1. Meeting Call to Order Info
MOTION TO GO INTO A CLOSED MEETING
1. Motion to go into a Closed Meeting Action
7:00 PM - OPENING OF PUBLIC MEETING
1. Meeting Call to Order Info
2. Pledge of Allegiance Info
CERTIFICATION OF CLOSED MEETING
1. Certificate of Closed Meeting Action
APPROVAL OF AGENDA
1. Approval of Agenda as presented Action
ACTION ON CLOSED MEETING ITEMS
1. Personnel Report Action
2. Pupil Personnel Reports Action
REPORTS BY THE SUPERINTENDENT
1. Good News Report - Purple Star Schools Recognition Info
2. On-Time Graduation Rate Info
3. Introduction of New Administrative Staff Info
4. Recognition of Cynthia Chavis Info
5. Summary of Superintendent's First 30-Days Info
6. Calendar of Special Events Info
PUBLIC SPEAKERS ON AGENDA TOPICS
1. Citizen Comments on Agenda Items Info
CONSENT AGENDA
1. Approval of Consent Agenda Action
2. Payment of Bills and Payroll October 2019 Action
3. School Board Meeting Minutes Action
4. Field Trip: KFHS (12th Grade Students); Blacksburg, VA; November 16, 2019 Action
5. Field Trip: NRHS (12th Grade); Blacksburg, VA; November 16-17, 2019 Action
6. Field Trip - NRHS Varsity Wrestling - 2019 Kingsley Classic: Fort Mill, SC; December 13 - 15, 2019 Action
7. Field Trip - NRHS Varsity Wrestling - 2019 Beast of the East: Newark, DE; December 20 - 22, 2019 Action
8. Field Trip - NRHS Varsity Wrestling - 2019 Trojan Wars: Chambersburg, PA; December 27 - 29, 2019 Action
9. Field Trip - NRHS Varsity Wrestling - 2019 War on the Shore: Berlin, MD; January 17 - 19, 2020 Action
10. Field Trip: NRHS DECA (9th - 12th Grade) students will participate in the DECA State Leadership Conference in Virginia Beach, VA on February 28 - March 1, 2020. Action
11. Field Trip - NRHS Varsity Baseball - April 12-17, 2020 Action
12. Field Trip: NRHS DECA ( 9th - 12th Grade); Nashville, TN; April 28 - May 3, 2020 Action
13. Resolution 19/20-14: A Resolution Approving the Terms and Conditions of an Agreement of Lease Between the Suffolk City School Board and the Children's Center, Inc. Action
UNFINISHED BUSINESS
1. Ordinance 19/20-21: Amending Chapter 5, Article 2, Section 5-2.1:2 entitled "General Statement of policy; duties of teachers and administrative staff; assessment of suicide risk by qualified professionals; duties of qualified professionals: of the policies of the Suffolk City Schools Board - Second Reading Action
2. Ordinance 19/20-22: Amending Chapter 5, Article 2, Section 5-2.2:3, entitled “Threat Assessment Team Required; Team Members; Principal May Provide Information; Report To Superintendent; Report To Department Of Criminal Justice Services; Responsibility Of School Superintendent” of the Policies of the Suffolk City School Board - Second Reading Action
3. Ordinance 19/20-23: Amending Chapter 5, Article 2, Section 5-2.5, entitled “Fire Drills Required; Lock-Down Drills; School Bus Emergency Drills; Tornado Drills” of the Policies of the Suffolk City School Board - Second Reading Action
4. Ordinance 19/20-24: Amending Chapter 5, Article 2, Section 5-2.6, entitled “Emergency closings; notification thereof; parental involvement” of the Policies of the Suffolk City School Board - Second Reading Action
5. Ordinance 19/20-25: Amending Chapter 5, Article 2, Section 5-2.7, entitled “Vandalism of School Property” of the Policies of the Suffolk City School Board - Second Reading Action
6. Ordinance 19/20-26: Amending Chapter 5, Article 5, Section 5-5.2, entitled “Free and reduced meals; annual agreements; eligibility determinations; public announcement required; shaming and non-discrimination; amendments to policy” of the Policies of the Suffolk City School Board - Second Reading Action
7. Ordinance 19/20-27: Amending Chapter 5, Article 5, Section 5-5.3, entitled “Food Sanitation Program” of the Policies of the Suffolk City School Board - Second Reading Action
8. Ordinance 19/20-28: Amending Chapter 5, Article 5, Section 5-5.4, entitled “Food service program; superintendent reports” of the Policies of the Suffolk City School Board - Second Reading Action
9. Ordinance 19/20-29: Amending Chapter 5, Article 6, Section 5-6.3, entitled “Computer system provided; privilege not a right; superintendent to develop regulations; computer system not a public forum; execution of acceptable use agreement required; not responsible for information lost, damaged or unavailable” of the Policies of the Suffolk City School Board - Second Reading Action
10. Ordinance 19/20-30: Amending Chapter 5, Article 7, Section 5-7.1, entitled “Adequate insurance coverage required” of the Policies of the Suffolk City School Board - Second Reading Action
11. Ordinance 19/20-31: Amending Chapter 5, Article 7, Section 5-7.2, entitled “Property Insurance” of the Policies of the Suffolk City School Board - Second Reading Action
12. Ordinance 19/20-32: Adding a new section, Chapter 6, Article 1, Section 6-1.1:2, entitled “Electronic room partitions; annual safety review required” of the Policies of the Suffolk City School Board - Second Reading Action
13. Ordinance 19/20-33: Admending Chapter 6, Article 2, Section 6-2.4, entitled “Superintendent Must Approve Plans and Specifications” of the Policies of the Suffolk City School Board - Second Reading Action
NEW BUSINESS
1. School Board Meeting Date Change - February 13 to February 20, 2020 Action
2. Revision of Budget Development Calendar 2020-2021 Action
3. Policy Review Committee Report Info
4. Policy Review Committee Recommendation: Appointment Process for citizens to serve on Citizen Advisory Committees Action
5. Policy Review Committee Recommendation: When reports are due to the School Board from Citizen Advisory Committees Action
6. Policy Review Committee Recommendation: Minimum number of School Board Members to serve on Standing Committees Action
7. Committee Membership 2019 -2020 Action
8. Ordinance 19/20-34: Amending Chapter 7, Article 6, Section 7-6.1, entitled “Tobacco Products and Nicotine Vapor Products prohibited; tobacco products prohibited on school bus; superintendent to develop regulations” of the Policies of the Suffolk City School Board - First Reading Info
9. Ordinance 19/20-35: Amending Chapter 7, Article 6, Section 7-6.2, entitled “Definitions” of the Policies of the Suffolk city School Board - First Reading Info
10. Ordinance 19/20-36: Amending Chapter 7, Article 7, Section 7-7.3, entitled “Exchange of gifts not encouraged; solicitation prohibited except with written authorization; solicitations for contributions to charitable organizations, etc” of the Policies of the Suffolk City School Board - First Reading Info
11. Ordinance 19/20-37: Amending Chapter 8, Article 1, Section 8-1.1, entitled “Excellence in Education; environment conducive to learning; standards of quality and objectives; reporting compliance” of the Policies of the Suffolk City School Board - First Reading Info
12. Ordinance 19/20-38: Amending Chapter 8, Article 5, Section 8-5.3, entitled “Approval, selection and adoption of supplementary materials by School Board; purpose of supplementary materials; teacher review required.” of the Policies of the Suffolk City School Board - First Reading Info
13. Ordinance 19/20-39: Amending Chapter 8, Article 6, Section 8-6.2, entitled “Character education required; basic character traits listed; use of classroom instruction” of the Policies of the Suffolk City School Board - First Reading Info
14. Ordinance 19/20-40: Amending Chapter 8, Article 7, Section 8-7.3, entitled “Online and virtual programs permitted; courses and program offerings posted on website; enrollment and residency requirement; teachers licensed by Board of Education and administrators must hold advance degree; definitions” of the Policies of the Suffolk City School Board - First Reading Info
15. Ordinance 19/20-41: Amending Chapter 8, Article 9, Section 8-9.1, entitled “Physical Education Program must comply with state law; goal of Suffolk Public Schools” of the Policies of the Suffolk City School Board - First Reading Info
16. Ordinance 19/20-42: Amending Chapter 8, Article 10, Section 8-10.1, entitled “Drug Education” of the Policies of the Suffolk City School Board - First Reading Info
17. Ordinance 19/20-43: Deleting Chapter 8, Article 11, Section 8-11.2, entitled “Community Involvement Team” of the Policies of the Suffolk City School Board - First Reading Info
18. Ordinance 19/20-44: Deleting Chapter 8, Article 11, Section 8-11.4, entitled “Separate Sessions” of the Policies of the Suffolk City School Board - First Reading Info
19. Ordinance 19/20-45: Deleting Chapter 8, Article 11, Section 8-11.5, entitled “Opt Out Procedures” of the Policies of the Suffolk City School Board - First Reading Info
20. Ordinance 19/20-46: Adding a New Section, Chapter 8, Article 21, Section 8-21.1:1, entitled “Definition of Official School Publications; responsibilities of student editors and journalists; responsibilities of student publications faculty co-chair; responsibilities of principal” of the Policies of the Suffolk City School Board - First Reading Info
21. Ordinance 19/20-47: Amending Chapter 2, Article 3, Section 2-3-2, entitled “Regular Meetings; Special Meetings; Quorum” of the Policies of the Suffolk City School Board - First Reading Info
INFORMATION ITEMS
1. Accident Report October 2019 Info
2. Administrative Safety Data: October 2019 Info
3. Financial Report: Capital Projects Info
4. Financial Report October 2019 Info
5. Special Education Advisory Committee (SEAC) Annual Report Info
6. Standard Diploma Graduation Update Info
7. Use of Facility Report - October 2019 Info
8. Vandalism/Theft Report October 2019 Info
PUBLIC SPEAKERS ON NON-AGENDA TOPICS
1. Citizen Comments on Agenda and Non-Agenda Items ... (1) Kara Taiclet- additional bus drivers required Info
CLOSED MEETING/ CERTIFICATION (if needed)
1. Motion to go into a Second Closed Meeting (if needed) Action
2. Certificate of Second Closed Meeting (if needed) Action
BUSINESS BY BOARD MEMBERS
1. Comments and Reports by School Board Members Info
ADJOURNMENT
1. Adjournment of Meeting Info