Agenda
TYPE: MONTHLY BOARD MEETING
DATE: 10/10/2019 TIME: 6:00 PM
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LOCATION: City Council Chambers
DETAILS:
 
OPENING OF PUBLIC MEETING
1. Call Meeting to Order Info
MOTION TO GO INTO A CLOSED MEETING
1. Motion to go into a Closed Meeting Action
7:00 PM - OPENING OF PUBLIC MEETING
1. Meeting Call to Order Info
2. Pledge of Allegiance Info
CERTIFICATION OF CLOSED MEETING
1. Certificate of Closed Meeting Action
APPROVAL OF AGENDA
1. Approval of Agenda as presented Action
ACTION ON CLOSED MEETING ITEMS
1. Personnel Report Action
2. Pupil Personnel Reports Action
PUBLIC SPEAKERS ON AGENDA TOPICS
1. Citizen Comments on Agenda Items Info
REPORTS BY THE SUPERINTENDENT
1. Good News Report - ...1) Bullying Prevention Month; ...2) Virginia School Boards Association (VSBA) Academy Awards Info
2. Career and Technical Education (CTE) Advisory Council Annual Report Info
3. Advanced Instruction Update Info
4. Calendar of Special Events Info
CONSENT AGENDA
1. Approval of Consent Agenda Action
2. Payment of Bills and Payroll September 2019 Action
3. School Board Meeting Minutes Action
4. Approval of Lease - Tabernacle Church Action
5. Committee Membership 2019-2020 Action
6. Field Trip: LHS ACCESS College Foundation 12th Grade; Blacksburg, VA; November 16-17, 2019. Action
7. Field Trip: LHS 12th Grade Students; Blacksburg, VA; October 2-3, 2019 Action
8. Resolution 19/20-6: A Resolution Approving the Terms And Conditions of an Easement Agreement Between the Suffolk City School Board and Virginia Natural Gas, Inc Action
9. Resolution 19/20-7: A Resolution Approving the Terms and Conditions of a Memorandum of Understanding Between the Suffolk City School Board and Belk Action
10. Resolution 19/20-8: A Resolution Approving the Terms and Conditions of a Memorandum of Understanding Between the Suffolk City School Board and Goodwill Industries, Suffolk Store #118 Action
11. Resolution 19/20-9: A Resolution Approving the Terms and Conditions of a Memorandum of Understanding Between the Suffolk City School Board and Food Lion, Store Number 1173 Action
12. Resolution 19/20-10: A Resolution Approving the Terms and Conditions of a Memorandum of Understanding Between the Suffolk City School Board and Food Lion, Store Number 0958 Action
13. Resolution 19/20-11: A Resolution Approving the Terms and Conditions of a Memorandum of Understanding Between the Suffolk City School Board and Lake Prince Woods Action
14. Resolution 19/20-12: A Resolution Approving the Terms and Conditions of a Memorandum Of Understanding Between the Suffolk City School Board and YMCA of South Hampton Roads Action
15. KFHS - Varsity Girls Basketball Team; She's Got Game Basketball Event; Washington, D.C.; 12/13-15/2019 Action
16. Resolution 19/20-13: A Resolution Approving the Terms and Conditions of a Memorandum of Understanding Between Suffolk Public Schools and the Smithfield Lions Club Action
17. Field Trip: LHS Cross Country Tournament; Salem Virginia; Nov. 16, 2019 Action
UNFINISHED BUSINESS
1. Mobile Units - Update Info/Action
2. Ordinance 19/20-9: Amending Chapter 1, Article 3, Section 1-3.1, entitled “Employee Involvement Encouraged; Superintendent Official Representative" of the policies of the Suffolk City School Board - Second Reading Action
3. Ordinance 19/20-10: Amending Chapter 1, Article 8, Section 1-8.2, entitled “Evaluation of Operational Procedures" of the policies of the Suffolk City School Board - Second Reading Action
4. Ordinance 19/20-11: Amending Chapter 1, Article 8, Section 1-8.7, entitled “Six Year Improvement Plan Required" of the policies of the Suffolk City School Board - Second Reading Action
5. Ordinance 19/20-12: Amending Chapter 1, Article 9, Section 1-9.1, entitled “School Board Member Salary; Benefits; Insurance" of the policies of the Suffolk City School Board - Second Reading Action
6. Ordinance 19/20-13: Amending Chapter 2, Article 3, Section 2-3.3, entitled “Closed meetings; Motions therefore; Attendance by non-members; Candidate Interviews; Certification Requirement; Failure of Certification; Attendance at any Committee Meeting Allowed" of the policies of the Suffolk City School Board - Second Reading Action
7. Ordinance 19/20-14: Amending Chapter 2, Article 7, Section 2-7.1, entitled “Minutes of all meetings required; public inspection allowed; closed meeting minutes; minutes of study committees and subcommittees; what is included in minutes" of the policies of the Suffolk City School Board - Second Reading Action
8. Ordinance 19/20-15: Amending Chapter 2, Article 9, Section 2-9.1, entitled “Purpose of Conflict of Interest Policy" of the policies of the Suffolk City School Board - Second Reading Action
9. Ordinance 19/20-16: Amending Chapter 2, Article 9, Section 2-9.3, entitled “Special Nepotism Rules regarding School Board Members and Superintendent; Limited Exception; Substitute Teacher Employment; Direct Supervisory and/or Administrative Relationship Prohibited" of the policies of the Suffolk City School Board - Second Reading Action
10. Ordinance 19/20-17: Amending Chapter 2, Article 9, Section 2-9.9, entitled “Disclosure Requirements; Penalty for Failure to File; Disclosure of Interest" of the policies of the Suffolk City School Board - Second Reading Action
11. Ordinance 19/20-18: Amending Chapter 3, Article 1, Section 3-1.2, entitled “Qualifications and Duties of the Superintendent" of the policies of the Suffolk City School Board - Second Reading Action
12. Ordinance 19/20-19: Adding Chapter 4, Article 12, Section 4-12.2, entitled “School Activity Funds generally; accurate record of receipts and disbursements required; yearly audit required" of the policies of the Suffolk City School Board - Second Reading Action
13. Ordinance 19/20-20: Amending Chapter 5, Article 2, Section 5-2.1, entitled “Written school crisis and emergency plan required; safety audits required" of the policies of the Suffolk City School Board - Second Reading Action
NEW BUSINESS
1. Ordinance 1920-21: Amending Section 5-2.1:2. General statement of policy; duties of teachers and administrative staff; assessment of suicide risk by qualified professionals; duties of qualified professionals - First Reading Info
2. Ordinance 1920-22: Amending Section 5-2.2:3. Threat Assessment Team Required; Team Members; Principal may provide information; Report to superintendent; Report to Department of Criminal Justice Services; Responsibility of school superintendent - First Reading Info
3. Ordinance 1920-23: Amending Section 5-2.5. Fire drills required; Lock-Down Drills; School Bus Emergency Drills; Tornado Drills - First Reading Info
4. Ordinance 1920-24: Amending Section 5-2.6. Emergency closings; notification thereof; parental involvement - First Reading Info
5. Ordinance 1920-25: Amending Section 5-2.7. Vandalism of school property - First Reading Info
6. Ordinance 1920-26: Amending Section 5-5.2. Free and reduced meals; annual agreements; eligibility determinations; public announcement required; shaming and non-discrimination; amendments to policy - First Reading Info
7. Ordinance 1920-27: Amending Section 5-5.3. Food sanitation program - First Reading Info
8. Ordinance 1920-28: Amending Section 5-5.4. Food service program; superintendent reports - First Reading Info
9. Ordinance 1920-29: Amending Section 5-6.3. Computer system provided; privilege not a right; superintendent to develop regulations; computer system not a public forum; execution of acceptable use agreement required; not responsible for information lost, damaged or unavailable - First Reading Info
10. Ordinance 1920-31: Amending Section 5-7.2. Property insurance - First Reading Info
11. Ordinance 1920-32: Adding Section 6-1.1:2. Electronic room partitions; annual safety review required - First Reading Info
12. Ordinance 1920 - 33 - Amending Section 6-2.4. Superintendent Must Approve Plans and Specifications - First Reading Info
13. Ordinance 1920-30: Amending Section 5-7.1, entitled “Adequate insurance coverage required” of the Policies of the Suffolk City School Board - First Reading Info
PUBLIC SPEAKERS ON NON-AGENDA TOPICS
1. Citizen Comments on Agenda and Non-Agenda Items ... 1) Gwen Rountree_universal 4-year old program; ... 2) Arthur Lih_safety issue-choking; ... 3) Drew Burnett_school enrollment issues Info
BUSINESS BY BOARD MEMBERS
1. Comments and Reports by School Board Members Info
CLOSED MEETING/ CERTIFICATION (if needed)
INFORMATION ITEMS
1. Administrative Safety Data: September 2019 Info
2. Accident Report September 2019 Info
3. Awarded bids Info
4. Financial Report: Capital Projects Info
5. Financial Report: September 2019 Info
6. Use of Facilities Report Info
7. Vandalism/Theft Report September 2019 Info
ADJOURNMENT
1. Adjournment of Meeting Info