Agenda
TYPE: MONTHLY BOARD MEETING
DATE: 9/12/2019 TIME: 5:00 PM
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LOCATION: City Council Chambers
DETAILS:
 
5:00 PM - OPENING OF PUBLIC MEETING
1. Meeting Call to Order Info
2. Rezoning Discussion Info
3. Copier Project Info
4. Allocation of School Funds Info
5. Bring Your Own Device (BYOD) Policy - Update Info
MOTION TO GO INTO A CLOSED MEETING
1. Motion to go into a Closed Meeting Action
7:00 PM - OPENING OF PUBLIC MEETING
1. Meeting Call to Order Info
2. Pledge of Allegiance Info
CERTIFICATION OF CLOSED MEETING
1. Certificate of Closed Meeting Action
APPROVAL OF AGENDA
1. Approval of Agenda as presented Action
ACTION ON CLOSED MEETING ITEMS
1. Personnel Report Action
2. Pupil Personnel Reports Action
PUBLIC SPEAKERS ON AGENDA TOPICS
1. Citizen Comments on Agenda Items Info
REPORTS BY THE SUPERINTENDENT
1. Good News Report - Presentation by United Way of South Hampton Roads Info
2. Student Membership - September 12, 2019 Info
3. Calendar of Special Events Info
CONSENT AGENDA
1. Approval of Consent Agenda Action
2. Payment of Bills and Payroll August 2019 Action
3. School Board Meeting Minutes (moved to New Business) Action
4. NRHS Varsity Cheerleading - Cheer Competition: Orlando Florida; February 5-9, 2020 Action
5. Calendar Committee 2020-2021 Action
6. Approval of Lease - Community Church Action
7. Approval of Lease - Mount Lebanon Church Action
UNFINISHED BUSINESS
1. Adoption of Capital Improvement Plan (CIP) 2021-2030 Action
2. Pre-Labor Day School Start Report Action
3. Ordinance 19/20-5: Adding a New Section, Chapter 2, Article 2, Section 2-2.7:2, entitled “Appointment to Standing Committees and foundation boards; appointment to Citizen...; reports by committees; number of committee members” of the Policies of the Suffolk City School Board - Second Reading Action
4. Ordinance 19/20-6: Adding a New Section, Chapter 2, Article 2, Section 2-2.7:3, entitled “Committee Authority; Committee Chair; Roles and Responsibilities of Committee Chair; Notice of Meetings; Public Access to Committee Meetings; Rules of Order" of the policies of the Suffolk City School Board - Second Reading Action
NEW BUSINESS
1. Resolution 19/20-5: Approving the terms and conditions of a Contract between the Suffolk City School Board and the School Superintendent Action
2. Ordinance 19/20-8: Adding a New Section, Chapter 2, Article 2, Section 2-2.7:1, entitled “Citizen Advisory Committees; Open Meetings Required; Attendance by School Board Members" of the policies of the Suffolk City School Board - First Reading and Adoption Action
3. Ordinance 19/20-9: Amending Chapter 1, Article 3, Section 1-3.1, entitled “Employee Involvement Encouraged; Superintendent Official Representative" of the policies of the Suffolk City School Board - First Reading Info
4. Ordinance 19/20-10: Amending Chapter 1, Article 8, Section 1-8.2, entitled “Evaluation of Operational Procedures" of the policies of the Suffolk City School Board - First Reading Info
5. Ordinance 19/20-11: Amending Chapter 1, Article 8, Section 1-8.7, entitled “Six Year Improvement Plan Required" of the policies of the Suffolk City School Board - First Reading Info
6. Ordinance 19/20-12: Amending Chapter 1, Article 9, Section 1-9.1, entitled “School Board Member Salary; Benefits; Insurance" of the policies of the Suffolk City School Board - First Reading Info
7. Ordinance 19/20-13: Amending Chapter 2, Article 3, Section 2-3.3, entitled “Closed meetings; Motions therefore; Attendance by non-members; Candidate Interviews; Certification Requirement; Failure of Certification; Attendance at any Committee Meeting Allowed" of the policies of the Suffolk City School Board - First Reading Info
8. Ordinance 19/20-14: Amending Chapter 2, Article 7, Section 2-7.1, entitled “Minutes of all meetings required; public inspection allowed; closed meeting minutes; minutes of study committees and subcommittees; what is included in minutes" of the policies of the Suffolk City School Board - First Reading Info
9. Ordinance 19/20-15: Amending Chapter 2, Article 9, Section 2-9.1, entitled “Purpose of Conflict of Interest Policy" of the policies of the Suffolk City School Board - First Reading Info
10. Ordinance 19/20-16: Amending Chapter 2, Article 9, Section 2-9.3, entitled “Special Nepotism Rules regarding School Board Members and Superintendent; Limited Exception; Substitute Teacher Employment; Direct Supervisory and/or Administrative Relationship Prohibited" of the policies of the Suffolk City School Board - First Reading Info
11. Ordinance 19/20-17: Amending Chapter 2, Article 9, Section 2-9.9, entitled “Disclosure Requirements; Penalty for Failure to File; Disclosure of Interest" of the policies of the Suffolk City School Board - First Reading Info
12. Ordinance 19/20-18: Amending Chapter 3, Article 1, Section 3-1.2, entitled “Qualifications and Duties of the Superintendent" of the policies of the Suffolk City School Board - First Reading Info
13. Ordinance 19/20-19: Amending Chapter 4, Article 12, Section 4-12.2, entitled “School Activity Funds generally; accurate record of receipts and disbursements required; yearly audit required" of the policies of the Suffolk City School Board - First Reading Info
14. Ordinance 19/20-20: Amending Chapter 5, Article 2, Section 5-2.1, entitled “Written school crisis and emergency plan required; safety audits required" of the policies of the Suffolk City School Board - First Reading Info
15. School Board Meeting Minutes (moved from Consent; tabled to October meeting) Action
PUBLIC SPEAKERS ON NON-AGENDA TOPICS
1. Citizen Comments on Agenda and Non-Agenda Items... 1) Gwen Rountree- universal 4-year old program (did not appear) Info
BUSINESS BY BOARD MEMBERS
1. Comments and Reports by School Board Members Info
INFORMATION ITEMS
1. Accident Report August 2019 Info
2. Financial Report: Capital Projects Info
3. Financial Report August 2019 Info
4. Financial Report June 2019 Info
5. Graduating Class of 2019 Scholarship and Post Secondary Acceptance Report 2018- 2019 Info
6. Locally Awarded Credits for 2018-2019 Info
7. School Improvement: Corrective Action Plan Updates Info
8. SPED Student Services Information Info
9. Summer 2019 Professional Development Report Info
10. Summer School Report 2019 Info
11. Superintendent authority to expend Fiscal 2019 funds Info
12. Use of Facility Report - August Info
CLOSED MEETING/ CERTIFICATION (if needed)
1. Motion to go into a Second Closed Meeting Action
2. Certificate of Second Closed Meeting Action
ACTION ON SECOND CLOSED MEETING ITEMS (if needed)
ADJOURNMENT
1. Adjournment of Meeting Info